Plain language vs. Easy English

Plain language’s aim is to ensure that people can access (understand and use) the information they need to lead better lives. But there’s also Easy English. The two share core principles but Easy English specifically helps people with low literacy skills.

Plain language principles help everyone access (understand and use) the information they need to lead better lives. So how is it different from Easy English, which also aims to help more people access the written word? (Written in a post that is too wordy… ^^;)

What does plain language have to do with accessibility?

What do you think of when you hear the word “accessibility”?

I immediately think about making physical accommodations for persons with disabilities. So for a webpage, it could be things like

• the text is a readable size
• the page has enough contrast
• images have ALT text
• videos have captions or a transcript

But the 2021 Access for All: Plain Language Is a Civil Right conference drove home to me: the way we write is also key to access.

When we write clearly, more people can access the content.

Plain language tips help a more diverse group of people read and understand your content and make use of it.

Shorter and active sentences and direct words help persons who use screen readers or have cognitive impairments or limited skills in that language.

It also helps sleep-deprived work-from-home moms nursing a feverish baby while trying to google one-handedly if it’s safe to give baby paracetamol.

It helps anyone who doesn’t have the time, energy or concentration to read through a wall of text to find answers to their problems.

Plain language helps everyone.

What’s Easy English?

More recently at the Chartered Institute of Editing and Proofreading 2021 conference, Cathy Basterfield of Access Easy English (Twitter: @accesseasyengli) talked about Easy English and what editors can learn from people with low literacy.

She shared data that shocked me: Among OECD countries, only half of the population are functionally literate.

That means half the population don’t have the reading skills to manage daily living and work.

So the words on blogs like this one, news sites, websites, etc., don’t reach 50% of the population by default.

And from there, we lose more and more of the audience if our writing is hard to read.

If you’re in an English-speaking country and struggle with English reading, Easy English can help.

Easy English (which I believe is specific to Australia; it may be called Easy Read, Easy Write, etc. in other places and there may be other differences) is

a way to present information for people who are not familiar with English, or who have low literacy or learning disability.

Australian Government Style Manual, “Easy Read“

Plain language vs. Easy English: How are they similar/different?

Plain language and Easy English sound similar. However, they are not the same.

▶ Plain language is about writing to match your intended audience.

Plain language is about choosing words and organizing them (including use of design elements) so it’s easy for the reader to find, understand, and use whatever information is presented.

If you’re targeting a general audience, the US government suggests aiming at an 8th-grade reading level.

▶ Easy English targets a very specific audience.

While Easy English also focuses on readability and using simple words, it specifically targets people with

• low literacy
• intellectual disabilities

It can also help foreigners with basic English skills.

Some notable features of Easy English include

• a limit of 15 words per sentence
• use of bullet points
• use of pictures to illustrate meaning
• minimum font size of 14 pt

You can see an example at Access Easy English [link opens PDF]: the same text is shown in complex English, plain English, and Easy English. Easy English has a distinct look!

A handy guide to compare the two: Easy English versus Plain English Guide [link opens PDF], by the Centre for Inclusive Design, Australia

I can see that I would need specific training to write in Easy English and will continue focusing on plain language.

But if you’ve ever been in a country where you don’t speak the language, you must remember feeling rather helpless.

And remembering that feeling will surely help us all write in clearer, more accessible language.

Resources

• Access Easy English
• Australian Government Style Manual: Easy Read
• Easy English versus Plain English Guide [link opens PDF]: A handy guide to compare the two, from the Centre for Inclusive Design (Australia)
• How to Meet Web Content Accessibility Guidelines (WCAG) (Quick Reference): Detailed guidelines on how to make an accessible website. (I need to study this…!)
• People First (UK): Easy Read Information: An example of Easy Read in action.
• Other plain language resources (from this blog)

Cover image by MasterTux from Pixabay