The Clarity Editor

FAQ

Here are answers to some common questions.

☘ How do I know if you are professional? Am I in safe hands?

As a member of the UK Chartered Institute of Editing and Proofreading (CIEP), I’m bound by its Code of Practice, which ensures its members act professionally and abide by certain industry standards.

For example, I will

I am bound by the CIEP Code of Practice.
  • give a true and fair representation of my qualifications, experience and skills (3.1.4)
  • not accept any job that I believe I cannot carry out to an acceptable standard (3.1.5)
  • work with you to clearly define the terms of the work at the outset and agree on it in writing (e.g., in an email) (3.2.3)
  • make the best use of my time for a job and make an effort to complete it to the required standard and schedule (3.1.6)
  • keep you informed of my progress and respond to your emails in a timely manner (3.1.10, 3.1.11)
  • take all reasonable precautions to ensure that the files you entrust to me are safe (3.1.9)
  • respect confidentiality at all times (3.4)

☘ How do I work with you? What’s the workflow?

Here’s the usual process I have with my clients:

  1. You contact me with your requirements. Please tell me:
    • Type of document (e.g., journal article, research report, web article, etc.) and topic
    • Approximate word count
    • Type of work (e.g., line editing/copyediting/proofreading/presentation)
    • Style, if any (e.g., Chicago, United Nations, EU, house style)
    • Deadline for me
    • Other details (useful information that you can provide beforehand)
  2. I provide a quotation and we discuss whether we are a good match.
    • You can also request sample edit. If you decide to hire me, the time I spent on the sample edit will be added to the cost of the whole project.
  3. We agree on clear terms (e.g., the timeline of deliverables, payment schedule). For larger projects, you make an upfront deposit (up to 50% of the quote).
  4. If we’ve agreed on two rounds of edits, I submit a draft for review, which you check.
  5. I finalize the document and return it to you with the invoice.
  6. You make the final payment (and submit a testimonial too please!). Project complete 🙂

☘ What is your rate? How much will this cost?

My clients have told me that I exceeded their expectations and many have come back as repeat clients.

  • My base rate is EUR33 per hour.
  • I can quote a rate per 1,000 words, but I need to first see your draft.
  • The minimum charge for a project is EUR33.
  • Reviewing references will be charged by the hour.

For copyediting of reasonably clear text, I go through around 1,200 words in an hour—but this is not a guarantee. My speed depends on your document and what you want me to do.

This means the quotation and final price will depend on your project.

My rate is based on industry standards suggested by the Editorial Freelancers Association (EFA) and the Chartered Institute for Editing and Proofreading (UK).

☘ How do I make payment?

You can pay in USD, EUR, and JPY via bank transfer. (Please ask about THB payments.)

For USD and EUR, I recommend you use Wise (formerly Transferwise)—it’s often the cheapest transfer option (if you sign up via this link, you’ll get a free transfer).

☘ How do I know which editing service I should request?

It depends on what stage your work is at. Here’s a guide—but if you’re still not sure, you’re welcome to ask 🙂

StatusYou want…File typesRecommended services
You have finished writing your manuscript and have cleaned it up the best you can.

That includes:
  • all tables & figures (titled & labeled)
  • all references/bibliography (added & correctly formatted)
Preferably, you’ve asked someone (colleague, friend, etc.) to read the manuscript, and you’ve addressed any feedback from them.

Text could still be moved/added/deleted.
You want the manuscript checked for
  • structure, logic, flow, clarity of argument (mainly at the paragraph & sentence levels)
  • syntax, grammar, spelling
  • completeness & clarity of figures
  • completeness of references/bibliography
Plus a “surface” clean-up to make sure the style is applied consistently (see next row)
Word,* etc. (working document)Line editing
(“structural” copyediting)
You have finalized your manuscript the best you can, including everything above.

The manuscript could still use a final polish, and light edits can still be made.
You want the manuscript prepared for design, posting on the web, submission, etc.

That means you want styles applied consistently to
  • main text, headings & titles, etc.
  • figures
  • references (spot-check only)**
Word, etc. (working document)Copyediting (“technical” copyediting)
You have a designed/laid out document (proofs), ready to print.

Only important errors can be changed.
You want the proofs checked for any glaring errors and typos and that everything appears as it should.PDF, sometimes Word (“proofs”)Proofreading
* “Word” could mean any working document where the text is movable/editable.
** Checking and cleaning up references is a big, time-consuming task. Make sure to agree with your editor whether they will take it on as part of the job. If it is, realize that the cost is going to be significantly higher.

If you’re a multi-language author (“English as a foreign language” or EFL writer), you may want to opt for line editing (it’s more intensive than copyediting) to make sure that you are also following the logical structure required by English writing.

Read more: What do you need? Copyediting vs. proofreading to understand the differences between those two services. The CIEP also has a very helpful free guide you can download.

☘ What file formats do you work with?

Type of workFile formats
Copyediting & line editingWord with tracked changes, or Google Docs*
ProofreadingWord, Google Docs, or PDF*
PresentationsPowerPoint (other formats to be discussed)
Website textWord with tracked changes or Google Docs; RTF or plain text if you prefer.
Working directly in WordPress post/page is also an option.
* Currently I do not work in LaTex.

Other questions?

Feel free to contact me with other questions.