3 ways to cut the clutter from your writing

3 ways to cut the clutter from your writing

Drafts of your manuscripts are bound to have clutter. That’s perfectly normal. But what exactly is “clutter” and how can you get rid of it? Find the verb, cut repetition and get rid of “throat clearing.”

When you are writing,1 you don’t want to slow yourself down by trying to write polished sentences and paragraphs. (I tend to get trapped in this and do not recommend it!)

In the writing stage, your goal is to get everything you want to say down in words. It’s perfectly fine that the sentences aren’t beautiful or don’t flow.

When it’s all on the page, that’s the time to go back and revise. And one task you’ll probably have to do is to cut the clutter.

What’s clutter?

Merriam-Webster online dictionary defines “clutter” as:

…a crowded or confused mass or collection

Merriam-Webster online dictionary

Clutter refers to words and phrases that don’t serve any function. They are the “weeds”2 that get in the way of readers understanding your message.

Some people even say that clutter is used on purpose—by government and corporations for example—to hide information and evade responsibility.

How to cut the clutter

Cutting the clutter means getting rid of what you don’t need to convey your point.

So how can you go about doing that? Here are three ways you can prune your writing to make your message clearer.

☑ Find the verb!

Often, professionals like to make verbs into nouns. This is called nominalization. For example, you’d take verbs like “investigate” and “analyze” and change them into the nouns “investigation” and “analysis.”

Nominalization isn’t necessarily a bad thing. But if you use it too much, the text becomes wordier and murkier.

As a noun (nominalized)As a verb
We provide a review of…We review
The group conducted an analysis of… The group analyzed
It presents a comparison of… It compares
Note: The verbs are italicized.

You can see in each case, you need fewer words when the action (“to review,” “to analyze,” “to compare”) is expressed as a verb.

Nominalization also makes the action a little less … well, active. And that makes your writing duller.3 When the action is the verb, the sentence becomes clearer (by being more direct) and stronger.

▶ What you can do

  • Find the action. If it’s in the noun, then change it back to a verb and adjust the sentence.

☑ Cut repetition

Another way to clear some clutter is to get rid of repetition, especially redundant words.

For example, if you say “the round circle,” that’s redundant: a circle is round by definition. A few more examples (the part in brackets are redundant):

  • depreciated [in value]
  • [general] consensus
  • [final] outcome
  • [mutual] cooperation

Random House editor and author Benjamin Dreyer shares his excellent list of redundant pairs: “‘Close’ Proximity, ‘End’ Result, and More Redundant Words to Delete From Your Writing.”

▶ What you can do

  • Look carefully at your word pairs and sentences and ask yourself if any say the same thing. (Check Benjamin Dreyer’s article.) If you find redundancies, cut out the extra word/sentence and reword as needed.
  • If you have a pair of similar sentences because you wanted to express two subtly different ideas, try rewording to make the distinction clearer.

☑ Get rid of “throat-clearing”

Just as you clear your throat or say “umm” when you’re warming up to speak or pausing for a thought, you can write fillers that don’t actually say anything.

For example:

  • It is important to note that…
  • I further point out that…
  • An important aspect, which must not be overlooked, is that…
  • It would appear to be the case that…
  • It should be emphasized that…

Sometimes, even “there is/there are” can be unnecessary:

OriginalRevised
There are many ways to explain this outcome. We can explain this outcome in many ways.

It’s perfectly normal that you use these phrases in the writing stage; they can help ease you into saying the important bits.

But look for them when you’re revising … and delete them. It will make your text tighter.

▶ What you can do

  • Go through and underline/highlight/bracket phrases like the examples.
  • See if your meaning is just as clear without those phrases (most of the time, it will be!) and delete mercilessly

See also more tips, such as using short words and short sentences.

Resources 4

For more examples and tips on how to cut clutter, try these resources.

☘ Courses

  • Writing in the Sciences“: This Coursera course teaches how to become effective (scientific) writers. It’s geared towards scientists, but the concepts are applicable to any discipline. It’s brilliant and free (to audit). Units 1 to 3 especially are relevant for editing.

☘ Books

☘ Online resources

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Image by Nino Carè from Pixabay

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Footnotes

  1. Writing of course starts with planning your document :)
  2. …as William Zinsser called them in On Writing Well
  3. In Style: Toward Clarity and Grace, Joseph M. Williams argues that it’s easier for a reader to follow your point when the verb matches the main action that you’re trying to convey.
  4. These are not in alphabetical order. The sources towards the top of each cluster are the ones I like best or find most relevant.

3 Comments

  1. Pingback: 3 tips to write succinctly | The Clarity Editor

  2. Pingback: BOOK: A Guide to Writing for the United Nations, by W. H. Hindle | The Clarity Editor

  3. Pingback: プレーン・ランゲージ:学術論文でもわかりやすい英語を | The Clarity Editor

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